Senior Administrative Assistant (m/f)

• Take charge of routine correspondence to ensure timely and accurate response
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
• Maintain and update department files, records, (organizational) charts, subscriptions and publications
• Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
• Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts
• Support team in creating announcements and newsletters
• Schedule internal and external meetings/conferences
• Coordinate and execute all travel arrangements for team members and complete travel expense reports
• Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
• Assist in coordinate projects and assignments as requested/directed and assist in creating/revising of presentations
• General administrative tasks

• Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
• Very good command of German and English both written and spoken
• High level of service orientation in dealing with internal and external stakeholders/customers
• Advanced knowledge on new media & applications

• University degree or Commercial education
• Experienced in job and fully qualified/trained
• Basic knowledge in related job areas