Senior Administrative Assistant (m/f) Brand Design

• Assists direct reports of VP Brand Design with departmental communication flow across three locations and key business partners
• Produce Legal Contracts for Processing with Legal and Procurement ensuring contracts are produced on time and in line with company policies
• Works with Team Leads to produce and deliver the onboarding process of new employees
• Actively manage and organize team work & travel calendar
• Supporting office setups and moves within HQ
• Prepare signed documents, which require knowledge of company policies and procedures, e.g. invoices, contracts etc.
• Resolve problems requiring knowledge of company policies and procedures
• Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
• Maintain and update department files, records, (organizational) charts, subscriptions and publications
• Maintain vacation overview for team
• Coordination and administration of video conferences
• Manage office supplies, computers, technical equipment/tools and furniture to improve department process and goals
• Care taker of studio incl. meeting room, printer room and creative space

• Experience of team assistance
• International work experience an advantage
• Office management and organizational know-how
• IT skills: MS Office and SAP
• Fluent in German and English
• Ability to work independently
• Proven strong problem solving skills
• Excellent attention to detail
• Outgoing with a strong personality
• Excellent time management skills
• Ability to communicate effectively
• Highly organized: strong time management and prioritization skills
• Highly confidential in managing information
• High level of initiative and maturity